How to Set up a Limited Availability by Price Product?

Select Products
Select All Products
Create New Product

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Product Title: The name of your product
Product Code: a unique code to identify the product - either for accounts or a code to quickly find it.
Product Type: Choose a limited availability by price product type.
Menu Categories: if you created a menu category and this product belongs to it select it here
Supplier: Choose the supplier. Default is your company, if it is a third party you can select it here.

Main Tab

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Identity

Name
Product code
Supplier

Purchase Settings

Allow purchase: This has to be on for anyone to buy the product
Allow agents to purchase: If you want agents to be able to sell your product select yes
Allow for self service sale: If you want customers to be able to buy this product online
One Variation per customer per event: If you only want a customer to be able to buy one version of this product at a time. (applies to multi order only)
Group price variations into a single voucher: variations appear on the same voucher
Payment Location: if you want this product to be available in a specific location only

Display Settings

If you want to have this product displayed in checkin view/manifest then choose yes

Product Information

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Product information is displayed to Agents, Reservations and Customers when they purchase your products

Description: This is a customer focused description of your product
Key Sales Points: A bullet point list of sales points for your product
Itinerary: If your product has an itinerary, you can enter this where
What to Bring: A list of items that the customer should bring with them
Voucher: The information you would like on the voucher sent to the customer
White Label: Extra information you would like displayed on your White Label
Photos: Images to market your product
Attachments: Any extra attachments you would like to send to your customers about your product
Internal Information: You are able to select user groups that you would like to give more information to about the product. This will appear as a Red Banner in OperatorHub
Certificate: If your product sends a certificate to your customers, this is where you select it
Activity Ticket:

Menu Categories

Menu Categories are normally set up when you do your business profile, please see article to create menu categories

Agent Commission

None: This means no agent will get commission on this product
Inherit: The commission will be what is set for the agency
Percentage: A fixed percentage for all agents for this product
Fixed: A Fixed commission rate for all agents

Configuration

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Product Details

Choose what product details you will require for this product. your options are

Off: This will make the field not appear
Optional: You can enter information but will let you continue if you do not.
Required: You must enter information and will not let you continue
Required before booking: You must enter information and will not let you continue
Required before travel: This field will be required to be entered for On-Ramp, self check-in only

Pickup location: Do you or the customer need to know the pickup location.
Drop Off location: Do you or the customer need to know the drop off location
Travel date: Do you need to know when the customer is booked/traveling
Travel Time: Do you need to know a specific time
End Travel time: Do you need to know when it ends
End Travel date: is it multiple days do you need to know what day it will end

Lead Customer

Choose summary or full to default it to the fields chosen in system preferences. For specific fields you want to record information on select them as necessary

Additional Customers

Select off if you do not need details of each individual customer. If you do want to know their details too then select as appropriate

Location

Select a location from the dropdown if your product requires a pickup point. Click here to see how to create a new location if the one you need is not already set up.

Accounts

Accounts Revenue ID: The GL Code for Accounts Revenue
Accounts Expense ID (Cost of Sale/Product Purchase Price): The GL Code for Accounts Expense
Accounts Commission ID: The GL Code for Accounts Commission
Accounts Net Margin ID: The GL Code for Accounts Net Margin

Special Pricing

Special Prices override the main price when the constraints occur. For example: If you have a special price for a particular agent, when this agent is selected the special price will override the default

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Title: The title of the special price. This will override the default price name
Product Variation: The price that the special will override
Price: The Special Price Amount
Different Currencies (if applicable)
The Start and End date of the special price
Active: Tick to make it active, after the end date this will be inactive
Prevent Direct Sell: Special price will not available be for online customers
Agency: Choose if available for no agents, all agents or some and choose the agents you wish to receive the special price